Board Chair
Responsibility
Provide leadership to the PAC Board of Directors (BoD) helping to coordinate and manage the efforts of board members directly, and indirectly to the entire PAC membership.
Duties include but are not limited to:
1. Acts as a partner, leader or manager with the HPAC Board, staff and volunteers in evaluating the performance of the board and organization in achieving its mission.
2. Chairs Board meetings including developing agenda
3. Encourages Board's role in strategic planning
4. Appoints the chairpersons of committees, in consultation with other Board members.
5. Serves ex officio as a member of committees and attends their meetings when invited.
6. Discusses issues confronting the organization with the Board
7. Helps guide and mediate Board actions with respect to organizational priorities and governance concerns.
8. Monitors financial planning and financial reports.
9. Plays a leading role in fundraising activities
10. Ensures that the organization maintains positive and productive relationships with media, funders, donors, and other organizations.
11. Ensures that structures and procedures are in place for effective recruitment, training, and evaluation of board members.
12. Performs other responsibilities assigned by the Board.
Qualifications
Is a member of the Board
Must be a Hispanic Business Owner or Principal in a Hispanic owned business.
Excellent verbal and communication skills
Past experience in working with Hispanic Chambers of Commerce.
Comfortable with the media and representing the HPAC before various groups and individuals.
Vice Chair
Responsibility
This position reports to the Chair and is typically successor to the Chair position. Te primary responsibility for this position is in assisting the chair and executing the business of the board of directors.
Duties
1. Performs Chair responsibilities when the Chair cannot be available (see Chair Job Description)
2. Works closely with the Chair, Board Members and other staff
3. Participates closely with the Chair to develop and implement officer transition plans.
4. Performs other responsibilities as assigned by the Board.
5. Attends all Board Meetings
6. Serve on the executive committee
7. Carry out special assignments as requested by the board chair
8. Participate as a vital part of the board leadership
Qualifications
Is a member of the Board
Must be a Hispanic Business Owner or Principal in a Hispanic owned business.
Excellent verbal and communication skills
Past experience in working with Hispanic Chambers of Commerce.
Comfortable with the media and representing the HPAC before various groups and individuals.
Secretary
Responsibility
The Secretary is responsible for ensuring that accurate and sufficient documentation exists to meet legal requirements, and to enable authorized persons to determine when, how, and by whom the board's business was conducted. In order to fulfill these responsibilities, and subject to the organization's bylaws, the Secretary records minutes of meetings, ensures their accuracy, and availability, proposes policies and practices, submits various reports to the board, maintains membership records, fulfills any other requirements of a Director and Officer, and performs other duties as the need arises and/or as defined in the bylaws.
Duties
Duties assigned to this position include but are not limited to:
1. Maintains records of the board and ensures effective management of organization's records
a. Founding documents, articles if incorporation or legal status
b. Bylaws
c. Policies & Procedures
d. Elections
e. Membership
2. Manages or takes and distributes minutes of board meetings
3. Ensures minutes are distributed to members shortly after each meeting
4. Is sufficiently familiar with legal documents (articles, by-laws, IRS letters, etc.) to note applicability during meetings
5. Proposes policies and practices
6. Submits reports to the board, prepares correspondence as assigned
7. Acts as custodian of official records including:
a. Important decisions
b. determination of eligibility to vote;
c. continuity of policies and practices; and
d. accountability of directors and officers.
Qualifications
Is a member of the Board
Excellent verbal and written communication skills
Past experience in working with Hispanic Chambers of Commerce or in government as a political aide or appointment.
Comfortable with the media and representing the HPAC before various groups and individuals.
Board Treasurer
Responsibility
The Treasurer shall make a report at each Board meeting. Treasurer shall chair the Finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Board members and the public.
Duties
Duties assigned to this position include but are not limited to:
- Manages finances of the organization and serves as financial officer of the organization and as chairperson of the finance committee.
- Manage, with the finance committee, the board's review of and action related to the board's financial responsibilities.
- Work with the Chair, CEO or Executive Director to ensure that appropriate financial reports are made available to the board on a timely basis.
- Assist the chief executive or the chief financial officer in preparing the annual budget and presenting the budget to the board for approval.
- Review the annual audit and answers board members' questions about the audit.
- Administers fiscal matters of the organization
- Ensures development and board review of financial policies and procedures
8. Maintain knowledge of the organization and personal commitment to its goals and objectives
Qualifications
Is a member of the Board
Understands financial accounting for nonprofit organizations
Ability to maintain accurate financial records
Sergeant At Arms
Responsibility
The Sergeant At Arms is responsible for timekeeping, insuring that order is maintained and process is observed during meetings.
Duties
Duties assigned to this position include but are not limited to:
- Timekeeping during meetings
- Enforcing a process approach toward meeting management and facilitating same.
- Enforcing disciplinary actions.
- Resolving Board Member issues with regard to confidentiality.
Qualifications
Is a member of the Board.
Ability to observe and enforce timekeeping constraints.
Understanding of non-profit member interactions.
Understanding of Roberts Rules of Order.
